Executive Administrative Assistant

Company Name:
ChartisInsurance
Position Description
This positions reports to Chief Learning Officer. There is significant interaction with both internal and external customers.
Essential functions:
Perform administrative duties with minimal supervision for the executive management.
Screen calls, handle calendar.
Schedule meetings and appointments. Handle all meeting logistics and preparation of meeting and conference materials.
Coordinate complex travel arrangements, both domestic and international on a frequent basis.
Maintain travel and vacation schedules for all direct reports.
Prepare and submit accurate and timely expense reports in Concur. Take initiative to become a power user in internal systems such as Ariba (procurement) and Concur.
Manage all other administrative activities (records management & retention, mail distribution, reporting, special projects, administrative support to local office managers and agents, etc)
Coordinate budget completion with Training & Development department heads. Make revisions as directed, produce monthly monitoring reports for the management team.
Position Requirements
The Ideal Candidate Should Have:
Minimum of 3-5 years' relevant administrative experience. Experience supporting senior management is helpful. Previous business experience in a large multi-national environment is a plus.
High school diploma or equivalent. College degree preferred.
Excellent verbal and written communication skills are essential.
Able to prioritize and multi-task in a fast-paced dynamic organization.
Must possess excellent organizational and problem solving skills.
Maintain discretion and project a professional demeanor. Handle all responsibilities with a high level of diplomacy and discretion.
Strong working knowledge of Microsoft office applications (Outlook, Word, Excel, PowerPoint). Proficiency in Sharepoint is a plus.
Willingness to work evenings is essential.
About Us
American International Group, Inc. (AIG) is a leading international insurance organization serving customers in more than 130 countries and jurisdictions. AIG companies serve commercial, institutional, and individual customers through one of the most extensive worldwide property-casualty networks of any insurer. In addition, AIG companies are leading providers of life insurance and retirement services in the United States.
AIG Property Casualty is a global market leader, one of the few truly global property casualty franchises.
AIG Life and Retirement is one of the largest life insurance organizations in the U.S., and provides protection, investment and income solutions needed for financial and retirement security.
United Guaranty Corporation is the marketplace leader in mortgage insurance in the U.S.
Additional information about AIG can be found at - YouTube: - Twitter: @AIGInsurance- LinkedIn:
Job ID #: 104123
Employment Type: Full Time - Permanent
Location(s): TN-Brentwood
Education Preferred: Bachelors Degree (or equivalent)
Business Unit: AIG Life and Retirement
Relocation Provided: No
Functional Area: Administration/Office Services
Travel Percentage: 0%

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.