Executive Assistant - Brentwood, TN

Company Name:
ChartisInsurance
Position Description
Perform administrative duties with minimal supervision for the executive management.
Screen calls, handle calendar.
Schedule meetings and appointments. Handle all meeting logistics and preparation of meeting and conference materials.
Coordinate complex travel arrangements, both domestic and international on a frequent basis.
Maintain travel and vacation schedules for all direct reports.
Prepare and submit accurate and timely expense reports in Concur. Take initiative to become a power user in internal systems such as Ariba (procurement) and Concur.
Manage all other administrative activities (records management & retention, mail distribution, reporting, special projects, administrative support to local office managers and agents, etc)
Coordinate budget completion with department heads including making revisions as directed and produce monthly monitoring reports for the management team.
Ability to maintain good working relationships with both internal and external customers.
Position Requirements
Minimum of 3-5 years' relevant administrative experience. Experience supporting senior management. Previous business experience in a large multi-national environment is a plus.
High school diploma required. College degree preferred.
Excellent verbal and written communication skills are essential.
Able to prioritize and multi-task in a fast-paced dynamic organization.
Must possess excellent organizational and problem solving skills.
Maintain discretion and project a professional demeanor. Handle all responsibilities with a high level of diplomacy and discretion.
Strong working knowledge of Microsoft office applications (Outlook, Word, Excel, PowerPoint). Proficiency in Sharepoint is a plus.
Willingness to work overtime when needed.
About Us
American International Group, Inc. (AIG) is a leading international insurance organization serving customers in more than 130 countries and jurisdictions. AIG companies serve commercial, institutional, and individual customers through one of the most extensive worldwide property-casualty networks of any insurer. In addition, AIG companies are leading providers of life insurance and retirement services in the United States.
AIG Property Casualty is a global market leader, one of the few truly global property casualty franchises.
AIG Life and Retirement is one of the largest life insurance organizations in the U.S., and provides protection, investment and income solutions needed for financial and retirement security.
United Guaranty Corporation is the marketplace leader in mortgage insurance in the U.S.
Additional information about AIG can be found at - YouTube: - Twitter: @AIGInsurance- LinkedIn:
Job ID #: 104326
Employment Type: Full Time - Permanent
Location(s): TN-Brentwood
Education Preferred: High School Diploma
Business Unit: AIG Life and Retirement
Relocation Provided: No
Functional Area: Sales
Travel Percentage: 0%

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